ARTICLE I: Purpose and Name
Section 1: Name
The name of the club shall be the CAPITAL AREA WATER SKI
CLUB.
Section 2: Purpose
The purpose of the Capital Area Water Ski Club shall be
to further develop and promote the sport of water skiing.
This shall be accomplished through coordination of the Capital
Area Summer Series, the use of the media, club newsletters,
sponsorship of tournaments, exhibits, skier and judges clinics,
socials, and whatever other methods that may from time to
time be selected by the Board of Directors. The club is
established as a nonprofit organization.
ARTICLE II: Membership
Section 1: Membership
Memberships shall be open to all persons in the area with
an interest in competition water skiing as long as that person
1) is a member in good standing of the American Water Ski
Association, 2) pays the annual dues that will be set each
year by the Board of Directors, and 3) agrees to abide by
these bylaws.
Section 2: Types
There shall be four types of club memberships: individual,
family, collegiate, and patron, with fees set so that a
family membership may be purchased for an amount less than
or equal to the cost of two individual memberships. Family
memberships will be in the name of one family member with
the other names and AWSA numbers provided for roster and
insurance purposes. Collegiate memberships retain full membership
privileges at a reduced fee as set by the Board of Directors.
Patron memberships will be available on an annual basis
at a fee set each year by the Board of Directors. An individual
membership shall have one vote at any regular or special
meeting of the general membership. A family membership shall
have two votes at any regular or special meeting of the
general membership, and a patron shall be nonvoting. There
shall be no proxy votes.
ARTICLE III: Management
Section 1: Club Management
Management of the Capital Area Water Ski Club shall be vested
in a Board of Directors.
ARTICLE IV: Board of Directors
Section 1: Make-up
The Board of Directors shall consist of the following:
- Five officers elected from the general membership: President,
Executive Vice President, Vice President, Secretary, and
Treasurer,
- one representative assigned from each club/site, and
- one member elected at-large from the general membership.
Section 2: Term
Each elected member of the Board of Directors shall serve
for a period of one year.
Section 3: Regular Meetings
Meetings of the Board of Directors shall be held regularly
at a time and place designated by the President and agreed
upon by the Board of Directors.
Section 4: Special Meetings
Special meetings of the Board of Directors may be called by
the President at any time. When a special meeting is called,
the President shall set the time and place for the meeting
and notify each director at least three days prior to the
event.
Section 5: Quorum
Fifty percent of the Board of Directors shall constitute a
quorum for any regular or special meeting called in accordance
with these bylaws.
Section 6: Committees
The Board of Directors shall establish committees as deemed
necessary.
ARTICLE V: Officers
Section 1: President
The President shall be the chief executive officer of the
club. He or she will preside at all meetings of the club's
general membership and of its Board of Directors, shall appoint
all committee chairpersons with the approval of the Board
of Directors, and carry out those other responsibilities assigned
by these bylaws and by the Board of Directors.
Section 2: Executive Vice President
The office of Executive Vice President shall be the second
highest elected position in the club. During the absence or
temporary incapacity of the President, he or she shall perform
the duties and have the powers of the President.
Section 3: Vice President
The Vice President shall be the chairperson of the Membership
Committee, be responsible for the club roster, keeping it
current with AWSA, and perform any other duties assigned to
him or her by the President or the Board of Directors. During
the absence or temporary incapacity of both the President
and Executive Vice President, he or she shall perform the
duties and have the power of the President.
Section 4: Secretary
The Secretary shall record and keep all the minutes of the
Board of Directors and general membership meetings.
Section 5: Treasurer
The Treasurer shall receive and disburse the funds of the
club under the direction of the Board of Directors. He or
she shall present a financial report to the Board of Directors
at each regular meeting and to the membership at the Annual
Membership Meeting. He or she shall also prepare and submit
a proposed budget to the Board of Directors prior to the
Annual Membership Meeting. He or she shall serve as the
nonvoting chairperson of the Nominating Committee.
Section 6: Regional Council Member
The Regional Council Member shall be appointed by the Board
of Directors annually and shall represent the club at all
regular and special meetings of the South Central Regional
Council. He or she will be an advisor to the Board of Directors
and will attend all meetings of the Board of Directors. The
position shall have no voting rights on the Board of Directors.
Section 7: Vacancies
Vacancies in any elected office may be filled by the Board
of Directors. The successor, so chosen, shall serve for
the unexpired term of his or her predecessor.
ARTICLE VI: Elections
Section 1: Annual Election
The annual election of officers will proceed as follows:
- A Nominating Committee, chosen by the Board of Directors,
shall select a slate of candidates. This should be completed
by the end of September. The Treasurer shall serve as
the nonvoting chairperson.
- A ballot with the slate of candidates, to include provisions
for write-in votes, will be prepared by the newsletter
staff and mailed to all members on or about the first
week in October.
- Elected Board members shall be voted on by secret ballot
on or about the first week in November.
- Ballots shall be returned to the Nominating Committee
by a predetermined cutoff date. Election will be by simple
majority. Tie votes shall be determined by a flip of a
coin.
- All Board members shall begin their term immediately
following the election.
ARTICLE VII: Committees
Section 1: Membership
The Vice President shall be the chairperson of the Membership
Committee. He or she will appoint other persons to serve on
the committee to be ratified by the Board of Directors. The
committee shall be responsible for solicitation of new members
and updating of the membership roster. The Membership Committee
shall have a budget as approved by the Board of Directors.
Section 2: Nominating
The Nominating Committee shall function under the provisions
of Article VI, Section 1 of the Bylaws. It shall consist of
a minimum of five members, to be ratified by the Board of
Directors.
Section 3: Bylaws
The chairperson of the Bylaws Committee shall be appointed
by the President with approval of the Board of Directors.
He or she will appoint other persons to serve on the committee
to be ratified by the Board of Directors. The Bylaws Committee
shall review the existing Bylaws and prepare any proposed
changes to present to the Board of Directors for approval
prior to submitting to the general membership.
Section 4: Junior Development
The chairperson of the Junior Development Committee shall
be appointed by the Board of Directors. He or she will appoint
other persons to serve on the committee as ratified by the
Board of Directors. The Junior Development Committee shall
oversee and coordinate all activities of the Junior Development
Tournament and functions when it is hosted by CAWSC.
Section 5: Public Relations and Advertising
The chairperson of the Public Relations and Advertising Committee
shall be appointed by the Board of Directors. He or she will
appoint other persons to serve on the committee as ratified
by the Board of Directors. This committee will coordinate
all publications of CAWSC/CASS information, establish media
contacts, and interact with all club sponsors.
Section 6: Fundraising
The chairperson of the Fundraising Committee shall be appointed
by the Board of Directors. He or she will appoint other persons
to serve on the committee as ratified by the Board of Directors.
This committee will organize and conduct all fundraising activities
for CAWSC.
Section 7: CASS Scoring
The chairperson of the CASS Scoring Committee shall be appointed
by the Board of Directors. He or she will appoint other persons
to serve on the committee as ratified by the Board of Directors.
This committee will gather, tabulate and record all scores
for CASS tournaments. This committee will also oversee all
changes, additions, deletions, and updates to the CASS Rules.
Section 8: Other
Other committees, as deemed necessary by the Board of Directors,
may be established, or the existing committees may be consolidated,
modified, and/or deleted by the Board of Directors at any
time.
Section 9: Term of Office
The term of office of committee members shall coincide with
the term of the elected members of the Board of Directors.
ARTICLE VIII: Fiscal Year
Section 1: Dates
The fiscal year for the club shall commence on the first day
of January and end the thirty-first day of December.
ARTICLE IX: Budget
Section 1: Proposed
The Treasurer shall submit to the members at their Annual
Meeting a proposed budget of anticipated expenditures approved
by the Board of Directors for the new fiscal year. It may
be reviewed and is subject to revision at any regular or special
meeting of the Board of Directors called and conducted in
accordance with these Bylaws.
Section 2: Restrictions
No member of the Board of Directors and/or any club member
and/or any paid employee of the club shall obligate the club
in excess of the approved budget. Special provisions may be
made as needed with prior approval by a vote from the Board
of Directors.
ARTICLE X: Membership Meetings
Section 1: Annual Meeting
An Annual Meeting shall be held during the first quarter of
each fiscal year. The membership shall receive written notice
at least ten days prior to the meeting.
Section 2: Special Meetings
Special membership meetings may be called by the President,
a majority of the Board of Directors, or through written petition
to the Board of Directors by any twenty-five members. In each
case, the membership shall receive notice from the Secretary
at least ten days prior to the meeting stating the purpose
for the meeting along with the date, time, and place.
Section 3: Quorum
One hundred percent of the members present at any duly called
membership meeting shall constitute a quorum.
ARTICLE XI: Parliamentary Procedure
Section 1: Guidelines
All meetings and club business will be conducted in a manner
that follows the guidelines established in “Robert’s Rules
of Order” except when in specific conflict with these Bylaws.
ARTICLE XII: Amendments
Section 1: Bylaws
Proposed amendments to the Bylaws shall be written and mailed
to the membership, discussed at a duly-called general membership
meeting, and voted on by a mail-in ballot. The proposed amendment
shall be approved by two thirds of the of the responding membership.
(Approved by the Board of Directors: February 12, 1996)
Approved by the general membership: March 27, 1996
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